Semi-Statewide EHR

Semi-Statewide Electronic Health Record

CalMHSA has brought 23 counties together to implement a semi-statewide electronic health record (EHR) — a step toward creating a vision of wholistic county behavioral health data aggregation and interoperability. The initial phase will launch in July 2023 and involves over 37% of the state’s Medi-Cal population. Additional counties are expected to join in 2024.

CalMHSA is leading the initiative to streamline and expand the way data is collected and managed through current county EHR systems. This EHR project:

  • Remains at the forefront of facilitating state and federal interoperability mandates, such as Assembly Bill 133, the California Data Exchange Framework, and the Centers for Medicare & Medicaid Services (CMS) Interoperability and Patient Access rule.
  • Establishes a framework for future use, such as population health management and other outcome-driven initiatives.
  • Includes a set of recommendations for a CMS interoperability work plan that each county behavioral health agency can use to guide short and long-term priorities, as well as submit the 2023-24 work plan to the Department of Health Care Services.

Semi-Statewide Electronic Health Record Contract

In response to CalMHSA’s Request for Proposals (RFP) for a Semi-Statewide Electronic Health Record, CalMHSA received over 15 proposals. Through a series of communications that were completed on or around April 1, 2022, CalMHSA informed all but one proposer that CalMHSA had elected to award the contract to another proposer.  Each communication to non-selected proposers constituted CalMHSA’s Notice of Intent to Award. On April 5, 2022, CalMHSA and Streamline Health Services announced that CalMHSA had awarded a contract to Streamline for the development of the Semi-Statewide Electronic Health Record.

CalMHSA is launching an exciting new initiative to procure a Semi-Statewide Electronic Health Record. This initiative brings participating counties together to co-create a new health record solution, designed to support optimal care for Medi-Cal beneficiaries and to address counties’ unique behavioral health business needs. This collaborative solution empowers CA Counties to pool their considerable expertise and resources to create a solution during a time of rapid change.

CalMHSA Semi-Statewide EHR Whitepaper

CalMHSA Semi-Statewide EHR Participation Agreement

EHR Request for Proposals

CalMHSA is pleased to announce a Request for Proposals (RFP) for California Semi-Statewide Health Record. Proposal supporting documentation must be submitted to the CalMHSA e-procurement portal located here:

For your convenience, please see the following attachment(s):

Vendor Demonstration Participant Scoresheet

CalMHSA California Semi-Statewide Health Record RFP- Addendum 2: Demonstration Scenarios V3 Updated 12/7/2021

California Semi-Statewide Health Record RFP (superseded by Addendum 1)

California Semi-Statewide Health Record RFP, Addendum 1

California Semi-Statewide Health Record RFP, Addendum 1 (redline)

Exhibit A – CalMHSA Semi-Statewide Electronic Health Record RFP Vendor Response Instructions

CalMHSA RFP Vendor Questions with Answers

State Reporting Requirements Regulations Spreadsheet

Attachment 1 – 274 Provider Data Transition Plan

Attachment 2 – 274 MHP WG Meeting

Attachment 3 – 274 MHP Provider Network Data PACES Companion Guide 

Attachment 4 – Alternative Access Standards Request

Attachment 5 – CANS Data Dictionary

Attachment 6 – CSI Data Dictionary

Attachment 7 – MHP NACT

Attachment 8 – PSC Data Dictionary

Attachment 9 – SUD Grievance & Appeal Log FY2020-21

Attachment 10 – SUD Grievance & Appeal Reporting Instructions FY2020-21

Attachment 11 – SUD NACT

Attachment 12 – Timely Access Data Tools

Due to the open procurement, CalMHSA staff is unable to answer any questions regarding the RFP. Any questions may be submitted using the Bonfire e-procurement portal, noted above.

EHR Launch and Learn Sessions

To view the Week 1 – May 19, 2021 presentation, you can download it here.

To view the Week 2 – May 25, 2021 presentation, you can download it here.

To view the Week 3 – June 2, 2021 presentation, you can download it here.

To view the Week 4 – June 9, 2021 presentation, you can download it here.

To view the Week 5 – June 9, 2021 presentation, you can download it here.

To view the Week 6 – June 23, 2021 presentation, you can download it here .

To view the Week 7 – June 30, 2021 presentation, you can download it here.

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