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The California Mental Health Services Authority (CalMHSA), a Joint Powers Authority, serves California counties and cities as an independent administrative and fiscal intergovernmental structure for jointly developing, funding, and implementing mental health services and educational programs at the state, regional, and local levels. (See Gov. Code §6500 et seq.)

CalMHSA is seeking one or more Clinical AI tools (“AI Tools”) capable of tight integration with and/or complementing CalMHSA’s SmartCare Electronic Health Record (“EHR”) system to support and enhance various clinical roles and workflows to reduce clinician burnout, improve documentation quality, and other similar benefits. Applicants will provide a comprehensive overview of their AI Tools and their application within the behavioral health industry and to EHR systems, specifically. The overview should include a detailed description of the AI Tools and their key functions that add value to behavioral health clinical workflows, as well as how the applicant’s AI Tools are defederated from other marketplace tools, solutions or services.

This RFP does not commit CalMHSA to contract for any supply, product or service whatsoever. In addition, applicants are advised that CalMHSA will not pay for any information or administrative costs incurred in response to this RFP; all costs associated with responding to this RFP will be solely at the applicant’s expense. Not responding to this RFP does not preclude participation in any future RFP, if any is issued.

All Submissions must be submitted electronically using CalMHSA’s e-Procurement Portal, Bonfire. Please find below the following documentation related to this RFP:

• Request for Proposals – CalMHSA Behavioral Health Clinical AI Tools (PDF)
• CalMHSA Conflict of Interest Policy (PDF)
• RFP Questions & Answers (PDF)
• RFP Addendum (PDF)
• RFP Addendum 2 (PDF)
• RFP Addendum 3 (PDF)
• RFP Addendum 4 (PDF)

Revised Proposal Timeline 

*The Application Review period has been extended. The Application review period is now August 5, 2025, through November 17, 2025. The Notice of Intent to Award date has been changed to November 18, 2025.